What to include with your application

EOCA accepts applications twice a year: from 1 – 15 June for funding in the AUTUMN, and from 1 – 15 December for funding in the following SPRING.

EOCA has a TWO stage application process. Firstly, a short application form – this will appear on our website on 1 June and 1 December. Once completed this is to be emailed to EOCA – no further documentation is needed at this stage. You will receive an email confirming safe receipt.

IF your project is then selected to our second stage, we will email you and request that you complete a FULL application form which must also include the documents in the list given below.

If you would like to see some of the questions we may ask in the FULL application form, please see the document in the section below, under related resources. Please note that questions may vary from funding round to funding round.

All applications MUST be completed in English.

Documents required if you are requested to fill in a FULL application form:

  • A copy of some documentation that proves your organisation is registered, non-profit. Please also highlight the relevant section within the document and, if applicable, provide an English translation.
  • At least TWO references / letters of recommendation from an organisation that has provided funding to you in the past and you would not mind us contacting, if your project is shortlisted.  The letter must outline how they have funded you in the past and how they worked with you.
  • A budget for the amount you have applied for in Euros (€): how exactly will the funds be used? This should include details of how the rest of the project will be funded – where will the remaining funds come from? Please note we will not pay for ongoing staff costs (such as pension / insurance etc) or general office overheads (electricity, heating, stationery etc). EOCA will consider specific overheads necessary for the successful implementation of the project on a case by case basis. The budget does not need to be very detailed, but give an outline of how the project is broken down and where the funding for each section will be coming from.
  • If the undertaking of the project is dependent on securing other grants / funding as well as one from EOCA, or will not go ahead without other funding being obtained, please make this point clear on your budget spreadsheet.
  • If you are able to access match funding, or further funding from a different source due to a grant being made from EOCA, please also give details of this in your application form.
  • Short documents (2-3 pages, no more!) and/or a video (2-3 minutes) which illustrates the project area and shows the issue / problem would also be very useful!

If you have applied to EOCA in the past and have either been unsuccessful more than once or received funding recently, please do check the ‘Policy on Applying for Funding‘ document to see if you are eligible to apply again (link below).

Example Budget

  EOCA EU Funding Other Funding
Purchase and replanting of native tree and plant species €13,500  €1,000  
Clearing invasive species €2,500   €2,000
Identifying and creating new section of trail €3,000    
Restoring damaged sections of existing trail and removing plastic waste €2,000    
Educational and community workshops €2,000    
Production of walking and information map €2,000 €3,000  
Promotional campaign     €5,000
Project coordinator   €6,000 €6,000
Total Costs €25,000 €10,000 €13,000


Finally, please ensure you give careful thought to the objectives you include. All grants awarded are for the time period of up to two years, for a maximum budget of €30,000, and if you are successful, the grant will be given in 3 stages over the course of the time period. Each new stage of funding will be given as it can be shown that the objectives of the project are being met – therefore the objectives must be obvious and easily measurable. What indicators can be measured to evidence impact? For example, if training is given, how will you measure it’s success? If anti-poaching measures are used, how will you assess their effectiveness?

Some examples of measureable and time orientated outcomes: ‘number’ trees to be planted by ‘date’; ‘number’ meters of trail to be created/restored by ‘date’; ‘number’ clean ups/removal of invasive species carried out over ‘number’ days and covering ‘number’ hectares and ‘number’ of ‘locations’; ‘number’ workshops to be carried out by ‘date’; at least ‘number’ volunteers/locals undertaking ‘project goals’ over ‘number’ days.